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Executive Committee

December 3, 2012

Convened by teleconference at 3:00 pm.

PRESENT: Barbara Wentworth, Joan McDonald, Casey Bromberg, Drew Matlins, John Portela, Maryalice Crofton.

ABSENT: Mary-Anne LaMarre, Ron Holmes, Eileen Smart.

A majority of the members were in attendance. It was noted that votes at this meeting will need to be roll call.

Actions sent to Executive Committee from the November board meeting.

1.       Approval of October board minutes
Motion by Portela to accept the minutes as posted. Second by Wentworth. It was noted that there were no corrections or additions discussed at the board meeting. The roll was called and all votes were in favor. Passed unanimously.

2.       MOA with Southern Maine COAD.
Motion by Portela to approve signing the MOA as presented at the meeting. Second by Wentworth. No corrections or changes were requested at the meeting. The roll was called and all voted in favor. Motion passed unanimously.

3.       Approval of MCCS application to CNCS for the support grant.
Motion by Portela to approve the budget for MCCS operational support as it was submitted to CNCS. Second by Bromberg. No changes were requested or discussed at the board meeting. The roll was called and all voted in favor. Motion passed unanimously.

4.       Action on Grants Task Force recommendations to approve year 3 of VGF grants. The motions were made by the committee. No changes were made to the motions at the Commission meeting.

a.       Move that United Way of Androscoggin County be funded in the amount of $ 7,575.00 to be matched with $ 7,837.00 under the condition that the grantee submit a sustainability plan within 90 days. The roll was called. Bromberg, Wentworth, Portela voted in favor. McDonald abstained. Motion passed.

b.      Move that United Way of Eastern Maine be funded in the amount of $ 24,836.00 to be matched with $ 24,989 (with no conditions). The roll was called. Bromberg, Wentworth, Portela voted in favor. McDonald abstained. Motion passed. 

c.       Move that United Way of the Greater Portland be funded in the amount of $ 33,000 to be matched with no less than $33,000 under the condition that the grantee submits a corrected budget prior to funding. The vote was Wentworth, Bromberg, Portela in favor of motion. McDonald abstained. Motion passed. 

d.      Move that United Way of Midcoast Maine be funded in the amount of $ 29,000 to be matched with $ 29,041 under the conditions: (1) that the grantee submits copies of the noted policies within 30 days, and (2) that the grantee submits a sustainability plan within 90 days. The vote was Wentworth, Bromberg, Matlins in favor of motion. Portela and McDonald abstained. Motion passed.

e.       Move that United Way of the TriValley Area be funded in the amount of $ 33,000 to be matched with no less than $ 33,000 under the condition that the grantee submits a corrected budget prior to funding. Roll call vote results were Bromberg, Portela, Wentworth in favor. McDonald abstained. Motion passed.

f.   Move that United Way of York County be funded be funded in the amount of $ 23,674 to be matched with $ 46,265 (with no conditions). The vote was Matlins, Bromberg and Portela in favor. Wentworth and McDonald abstained.

New discussion items.

-          Resource Development Task Force report on meeting with MCF. Three of the task force members were able to meet with Maine Community Foundation. The discussion focused on a donor advised fund and many points were covered. Establishing the fund is very simple but does require an initial deposit of $25,000. The next meeting of the task force will look at policies needed and ideas for developing the funds.

-          Sign on letters requested by Voices. The informational strategy organized nationally by Voices for Services was referred to PIE/Public Policy by Exec.

-          There was a brief discussion about congratulatory letters to newly elected officials and a meeting with Maine's new senator to brief him on National Service in Maine.

-          Bangor Mayor/Governor update. There seems to be energy in the City for developing a proposal. The city is hosting a meeting for its potential partners on December 5 and, after that, will be back in touch with the Commission. Staff hope to do the design workshop for the Bangor partners before the holidays.

-          Board Development meeting/involvement in orientation. Maryalice explained there is a conflict between Board Development's usual meeting time and the last session of orientation. Drew said he would poll the members of the task force to establish a meeting very soon. The group needs to prepare for their parts in this final session and the make-up session in January.

-          There were no other items brought to the table so the meeting adjourned at 3:44 pm