Skip to main content

RFP # 202005086 Answers to Submitted Questions

Questions must be submitted by email to Service.Commission@maine.gov with the subject line: “Maine Rural State AmeriCorps RFP #202005086”.

The deadline for written questions was June 1, 2020.

Submitted questions/answers:

Q:
RE:  Matching Funds 
Page 5 of the RFP states that no local share is required for this planning grant, yet the instructions for Budget, Section IV "Source of Grantee Share" (p.28) state "In the “Source of Funds” fields that appear at the end of Budget Section III, enter a brief description of each source of support and the total amount".  Am I correct in assuming that the Grantee share would be "$0" in spite of the requirement stated in Atch H: XIV "Grantee Share Requirements" that a 30% share is needed (p/65)?

A:
On April 15, 2020, the federal agency waived the match requirement so this time no match is required. It may be that the budget will not validate (some do and some do not) when you go to submit with a zero match. If that happens, enter a line in the budget that says “Value of match that is not required for 2020 Planning Grants” and in the grantee share column enter an amount that would be 50% of the CNCS share requested. That 50% of CNCS share will give you a 30% value for the match that is not needed and is entered solely to make the mechanical coding of the federal site work.

 

Q:
[Our agency has] not been incorporated as a 501 (c) (3) organization for a full year.  Our FY ends on June 30, so we have not yet completed a 990, nor have we had an audit or prepared a year-end financial statement.  Our total budget for the past year was $12,000.  How shall we handle the requests for those two deliverables as we respond to the RFP?

A:
As a practical consideration, the situation described will impact two areas of scoring that total to 40 points: Organizational Background and Staffing (25%) and Fiscal Systems (15%). Both have elements that look at the financial track record, structure, and health. An applicant in this situation may be well served to find a fiscal agent for the grant, one that has systems and a history that satisfy the requirements of federal funding.

   
Q:  
Because of our size we do not have a staff financial officer.  I note that in August of the grant year the grantee financial officer is expected to attend AmeriCorps financial management training.  Would either our board treasurer (who is a town manager) and/or an accountant hired as a consultant be acceptable as the financial officer for this and other grant requirements?   For budgeting purposes, could you inform us whether this financial management training is web-based or whether it involves travel and overnight stay?

A:  
The training will be online so travel and overnight expenses are not required.  The person who attends the training should be the person who will handle your records for expenditures and revenues.

   
Q: 
Does this [text below] include Senior Corps, which includes Foster Grandparents, RSVP, and Senior Companion Program?  PAGE 9- D. What Types Of Organizations May Apply? " “… if they have never received funding to operate an AmeriCorps State or National program.”

A:
AmeriCorps State or National are distinct from Senior Corps. An agency that receives Senior Corps funding that meets the other criteria may apply.

   
Q:  
PAGE 16- “Reminder: Planning grants may not be used to support AmeriCorps members.”     

Does the statement[above]  mean that an AmeriCorps VISTA serving the organization (under contract with another CNCS sponsored organization, not the applicant) during the award period may not receive any financial support from this planning grant? Does this also include travel expenses to participate in mandatory conferences, meetings and trainings?

A:
Under federal law, funds from one National Service program may not be used to support participants in another program nor may they be used to operate that program. Therefore, funds from the AmeriCorps Planning Grant may not be used to support an AmeriCorps VISTA member and support includes travel as well as any other expenses related to the VISTA member’s service assignment (VAD).
   

Q:
PAGE 17- “FY 2020 AmeriCorps State and Territory Commission Planning Grants (New).”  This NOFA title is not present in eGrants.  Is the “FY 2020 AmeriCorps State and Territory Commission (New and Continuations)” the correct NOFA for the planning grant?

A:  
The NOFA for this grant is second from the bottom of the list. CNCS altered the title slightly so the reference to Territories is not included. It is labeled as shown below:

FY 2020 AmeriCorps Formula Planning Grants (New)  
Due Date: 05/29/2020  
Summary: This application is for state commission applicants, including territories with commissions, applying for formula planning grants.