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Administrative Staff Reports

September 1, 2013

August 2013 Grant Programs Officer - Staff Report



  • Led three day New Grantee Training for new competitive grantees and hosted monthly Technical Assistance meeting
  • Represented the Commission at press conference events related to LearningWorks AIMS High grant award
  • Organized and filed information related to quarterly program and financial reports and processed reimbursement requests.
  • Met with new Director of Island Institute, a Commission grantee
  • Revised and processed new formula grantee contracts
  • Formulated and processed new competitive grantee contracts
  • Met with Educare and ManyFlags workgroups regarding AmeriCorps program funding opportunities
  • Attended and presented at Conservation Corps Recognition Ceremony event at Canaan Lake Park
  • Provided technical assistance to subgrantees on various topics
  • Developed and provided training on Prohibited activities at Maine VISTA Project Retreat and provided other support for the event
  • Set up new grantees in OnCorps reporting system and moved existing program information forward to new program year
  • Collected and began review of grantee position descriptions and proposed sites
  • Processed slot conversions based on program requests


  • Met with new Service-learning VISTA and assisted in orienting her to the Commission and resources related to her workplan.

Emergency Management:

  • Monitored National Donations Management Network site
  • Worked with DCT Co-chair and others finalizing MOU on management of the Maine Disaster Relief Fund
  • Co-chaired monthly Donations Coordination Team meeting

Other National Service:

  • Continued Technical Assistance concerning Background Checks for National Service programs and Serve America Act participants
  • Processed background check results and trained new Planning & Research Assoc. in the process
  • Participated on the design team for the Atlantic Cluster Regional Training Conference, locally designed track and provided information to the Corporation on financial assessment of applicants and our grantee monitoring processes
  • Assisted in scheduling of Congressional Delegation visits


  • Facilitated Grants Task Force meeting
  • Bi-weekly staff meetings
  • Procurement Card coding
  • Contract and other financial processing in State Accounting System